Privacy Policy

Privacy Policy

This privacy policy defines how www.isfp-fertility.org (hereinafter referred to as “the site“) uses and protects all the information you provide to the site when using it.

The site is committed to ensuring that your privacy is protected. If we ask you to provide certain information by which you can be identified when using the site, you can be assured that it will be used in accordance with this privacy policy.

The site may occasionally update this policy by modifying this page. You should check this page regularly to ensure that your use of the site is in agreement with any changes. The current policy has been in effect since December 1, 2024.

What We Collect

We may collect the following information:

Personal Identifiable Information:

• Name
• First name
• Gender
• Date of birth
• Email address
• Phone number
• Mailing address
• Billing address
• Country
• Educational level
• Title
• Profession/practice area
• Institute and department
• Picture
• Special interests

Login Information:

• Username
• Encrypted passwords

Membership Information:

• Membership status, application details, and preferences
• Payment information (processed securely by third-party providers)

Activity Data:

• Pages visited, duration of visits, and actions performed on the website

Cookies and Tracking Technologies:

• Session cookies, persistent cookies, and similar technologies to improve user experience and collect analytics data.

What We Do with the Information We Collect

• Interaction with ISFP members: address members with the correct title, reply to questions raised by members (whether or not asked via the contact form on the Website)
• Service and product implementation: We may use this information to improve our products and services, send you statements, and legal documents. The site may also use your information to contact you for market research purposes.
• Membership Management: To process membership applications, verify credentials, and manage member accounts.
• Communication: To send updates, newsletters, event invitations, and membership renewal reminders.
• Access Control: To provide login credentials and grant access to members-only content.
• Payment Processing: To handle membership fees securely.
• Website Improvement: To keep statistic records and analyze website usage and improve functionality.
• Legal Compliance: To comply with applicable laws and regulations or to prevent fraud and abuse.

Security

The site and its administrators will ensure that your information in our databases is secure. To prevent unauthorized access or disclosure, we have implemented physical, electronic, and management procedures to safeguard and secure the information we collect online. Information related to electronic transactions conducted through the site will be protected by encryption technology.

User Responsibility: Please keep your login credentials confidential and notify us immediately of any unauthorized access to your account.

Data Sharing

ISFP does not disclose your personal data, unless it is necessary in the context of providing or optimizing ISFP services (including but not limited to database management, maintenance works and sub-contractors). In this respect, your personal data may be disclosed to software providers, cloud partners, payment partners and business partners such as accommodation partners and venue partners. If it is necessary that ISFP disclose your personal data to third parties in this context, the third party in question is required to use your personal data in accordance with the provisions of this Privacy Policy.

It is however possible that ISFP discloses your personal data to the competent authorities (i) if ISFP is obliged to do so under the law or under legal or future legal proceedings and (ii) to safeguard and defend our rights.

Cross-border Data Transfers

The site isfp-fertility.org operates in Belgium, and the information it collects is processed and stored on secure servers within the EEA (European Economic Area). However, the site is accessible worldwide, including from countries outside the EEA. As a registered member of the site, you consent to these cross-border transfers of your personal information.

Links to Other Sites

Our site may contain links to other important sites. However, once you have used these links to leave our site, the site assumes no responsibility for the content on these external sites. We do not control them, and therefore we cannot be responsible for the protection and privacy of any information you provide while visiting such sites. These sites are not governed by this privacy policy. You should exercise caution and consult the applicable privacy statement of those sites.

When the site discloses your personal information to its agents or subcontractors, they are required to use this information in accordance with this privacy policy and may not contact you, solicit, or use your information without your consent.

In addition to the information reasonably necessary for the purposes outlined above, isfp-fertility.org may disclose your personal information to the extent required by law, in the context of any legal proceedings, or to establish, exercise, or defend its legal rights.

Your Data

If you wish to obtain a copy of the information held or have any questions about this privacy policy or how isfp-fertility.org processes your personal data, please contact us via the site or at contact@isfp-fertility.org.

What Are My Rights?

Guarantee of Fair and Lawful Processing

Your personal data is always processed for legitimate purposes. It is collected and processed in an adequate, relevant, and non-excessive manner and is not retained longer than necessary to achieve the purposes for which it was collected.

All technical and security measures have been taken to minimize the risks of illegal or unauthorized access to or processing of your personal data. In case of intrusion into its computer systems, ISFP (International Society for Fertility Preservation) will take immediate action to minimize any damages.

Right of Access

If you can prove your identity, you have the right to obtain information on the processing of your data. This means you have the right to know the purposes of processing, the categories of data involved, the categories of recipients to whom the data is transferred, the criteria used to determine the data retention period, and the rights you can exercise over your data.

Right of Rectification

Inaccurate or incomplete personal data may be corrected. It is primarily the user’s responsibility to make the necessary changes in their “user account,” but you can also request this in writing.

Right to Erasure (or “Right to Be Forgotten”)

You also have the right to request the erasure of your personal data in the following cases:

• Your personal data is no longer necessary for the purposes for which it was collected;
• You withdraw your consent for processing, and there is no other legal basis for the processing;
• You validly exercise your right to object;
• Your data has been processed unlawfully;
• Your data must be deleted to comply with a legal obligation.

ISFP (International Society for Fertility Preservation) determines the presence of the criteria listed above.

Right to Restriction of Processing

In certain cases, you have the right to request the restriction of processing of your personal data, particularly if you dispute the accuracy of the data, if the data has been unlawfully processed, or if the data is needed in a legal procedure or for ISFP (International Society for Fertility Preservation) to verify that you can validly exercise your right to erasure.

Right to Object

You also have the right to object at any time to the processing of your personal data. ISFP (International Society for Fertility Preservation) will stop processing your personal data unless it can demonstrate compelling legitimate grounds for the processing that override your right to object.

Right to Data Portability

You have the right to obtain all personal data you have provided to us in a structured, commonly used, and machine-readable format. Upon request, this data can be transferred to another provider, unless it is technically impossible.

Right to Withdraw Your Consent

You can withdraw your consent to the processing of your personal data at any time. Withdrawal of your consent will not affect the validity of any processing operations carried out before the withdrawal.

How Can I Exercise My Rights?

To exercise your rights, you must send a request by email to contact@isfp-fertility.org. We will respond to your request as soon as possible.